Records Request Fees

Charging a Reasonable Fee & Waiving or Reducing the Fee

A reasonable fee for the production of a public record may be assessed.

Standard black and white paper copies or printouts of records shall not exceed five cents per page for both single and double-sided black and white copies and printouts.

If more than 4 hours of employee time to search for, compile, segregate, redact or reproduce the records requested is required, the officer may also include as part of the fee an hourly rate equal to or less than the hourly rate attributed to the lowest paid employee who has the necessary skill required to perform such tasks.

The hourly rate shall not be more than $25 per hour and shall not be assessed for the first 4 hours of work performed.

The hourly rate shall not be assessed for time spent segregating or redacting records unless such segregation or redaction is required by law or approved by the supervisor of records.

The actual cost of any storage device or material provided to a person in response to a request for public records may be included as part of the fee.

The officer may deny public records to a requester who has failed to pay an assessed fee to the agency for previously produced public records.

Waiving or Reducing the Fee

The officer may waive or reduce the amount of any fee charged upon a showing that disclosure of a requested record is in the public interest because it is likely to contribute significantly to public understanding of the operations or activities of the government and is not primarily in the commercial interest of the requestor, or upon a showing that the requestor lacks the financial ability to pay the full amount of the reasonable fee.

Last Modified: 1/9/24