Inter-Office Mail Guidelines
This mail consists of loose or enveloped correspondence for delivery to the addressee. To provide proper delivery, internal mail requires a full name and building name or number.
Addressing
Inter-Office Envelopes
These are envelopes used repeatedly for internal mailings. When using Inter-Office envelopes, make sure all previous markings have been marked out to ensure proper handling and direction to the intended recipient. THE ADDRESSEE AND THEIR BUILDING NAME should Always appear on the last line.
Multiple Page Items
Multiple page memos, letters, magazines, books and reprints are examples of what should be inserted into inter-office envelopes. This helps facilitate handling and will prevent single page correspondence or small pieces of mail from becoming trapped between the pages of multiple page items. Confidential Matter should be clearly indicated on the Inter-Office envelope.
Single Sheet (Non Confidential Correspondence)
Single sheet, (non-confidential) correspondence should be placed into an inter-office envelope to insure its proper delivery and protection throughout the delivery process.
Business Size Envelopes
Please refrain from using business size envelopes for Inter-Office mail if at all possible. Many times business size envelopes get mixed in with outgoing mail and can actually be sent to the U.S. Post Office causing substantial delays and misuse of postage.
Internal Parcels
The addressing of parcels and packages for internal distribution is the same. Use the full name of the addressee and the building name or number.
Change of Address
A change of your internal location must be acted upon PROMPTLY! Please send a memo to Mail Services indicating your new and old locations and telephone numbers as soon as you learn of this information.