Invoice Process and Requirements
Invoice Submission Instructions
Invoices are required to process payments and must be submitted to the Middlesex Community College Accounts Payable (AP) Department for payment to be processed.
Invoice processing in AP is split between two staff members based on the letters of the alphabet. Invoices must therefore be sent directly to the respective AP Staff email as illustrated in the table below with accountspayable@middlesex.mass.edu in copy.
In the event that invoices remain unpaid after following up with the respective AP
staff member, please include the Director of Accounting, Gift Mtileni, in subsequent
follow ups at mtilenig@middlesex.mass.edu.
First Letter in Vendor Name (as listed in Banner) |
Accounts Payable Staff Person |
Accounts Payable Staff Email |
|---|---|---|
| #’s, A - K | Belinda Alfano | alfanob@middlesex.mass.edu |
| L - Z | Van Chum | chumv@middlesex.mass.edu |
Examples:
- 123 Hardware Store should be sent to Belinda Alfano since it starts with a number.
- The Hanover Insurance should be sent to Van Chum since the first letter is “T”.
Delivery of Goods Instructions
- All goods purchased must be delivered to the Receiving Department in either Lowell or Bedford so the items can be entered in Banner as “received”.
Payment Requirements
- No invoices will be paid until the items purchased have been received and/or service
has been performed.
- The College’s payment terms shall be Net 30 days from the date the College receives the invoice.
- For services where the vendor does not invoice the College such as guest speaker services, performers, etc. The department overseeing the service must send an invoice along with the PO# to Accounts Payable to notify AP to process payment. Please send an email to the Purchasing Department if you need an Invoice Template.
*Invoices are not required for student stipends only.