Instructions for New Vendors

The Purchasing Department uses DocuSign for the collection of new vendor documents (W9 and Direct Deposit (DD) forms).  DocuSign provides a safe and secure way to collect the information from vendors.

The W9 and DD forms should only be sent by the Purchasing Department to vendors through DocuSign to ensure the information is collected securely.

Middlesex Community College verifies vendor information with the United States Internal Revenue Service’s (IRS) Taxpayer Identification Number (TIN) matching service. This service will verify whether the Vendor’s name and Federal Tax ID provided on the W9 matches the information in IRS records, for 1099 reporting purposes. The taxpayer identification number or TIN Matching program can help avoid costly penalties and expenses from filing invalid Forms 1099.

Please follow the process below for New Vendors. 

  1. Send the vendor’s contact name and email to the Purchasing Department at purchasing@middlesex.mass.edu
  2. Purchasing will send the New Vendor Forms through DocuSign
  3. Purchasing will send the Banner A# to the staff person submitting the request to confirm entry in Banner

IMPORTANT: Vendors must be entered in Banner and Purchase Order must be created prior to any service being delivered or placing an order.

Last Modified: 8/17/23