Faculty and Staff
at MCC
- Professional Staff Web Page
- Middlesex Community College Mission and Initiatives
- NEW EMPLOYEE CHECKLIST
- Getting Started/HR
- Student Success and Behavior
- Professional Development
- Library Information
- Important Contact Information
New Employee Checklist: Professional Staff
Getting Started; Pre-arrival
- Receive offer letter
- Receive welcome packet, including necessary forms:
- Make appointment with HR (Lauren Hutchinson 781-280-3546 or hutchinsonl@middlesex.mass.edu) to review and submit forms, including I9 and direct deposit
- HR contacts manager and administrative assistant, letting them know that employee is entered in the system
- Manager will then contact new employee to give them their email address, phone number, MyMCC login information, and office information
- Manager will schedule meeting with new employee to educate about the position and to fill out E7 (agreed upon objectives)
For Manager: Socialization
- Email department/team/functional area of the new hire. Include start date, employee’s role, and bio. Copy the new employee, if appropriate.
- Set up meetings with critical people for the employee’s first few weeks.
- Arrange for lunch or a meeting with a buddy/mentor, who can provide suggestions and tips and function as a support role
For Manager: Work Environment
- Ensure that the new employee has access to the new employee website, which includes
- contact names and phone lists
- campus map
- FSA
- parking and transportation information
- mission and values of the college
- Clean the work area, and set up cube/office space with supplies.
- Order office or work area keys.
- Order business cards and name plate.
- Add employee to relevant email lists.
For Manager: Technology Access and Related
- Order technology equipment (computer, printer, iPad) and software.
- Contact IT to have the system set up in advance.
- Arrange for access to Middlenet, DegreeWorks, and Banner; send appropriate training information
- Ensure employee has access to necessary screens for job functions
Training/Development
- Set up mandatory trainings (if applicable):
- PII Training
- Ethics Training
- Campaign Finance Law
- Clery Act Disclosure
- Annual Crime Report
- FERPA Training
- Technology
RECOMMENDATIONS TO ENSURE A WELCOMING AND SUPPORTIVE WORK ENVIRONMENT
THE FIRST DAY:
Schedule, Job Duties, and Expectations
- Clarify the first week’s schedule, and confirm required and recommended training.
- Provide an overview of the functional area – its purpose, organizational structure, and goals.
- Review job description, outline of duties, and expectations.
- Describe how employee’s job fits in the department, and how the job and department contribute to the school.
- Review hours of work. Explain policies and procedures for overtime, use of vacation and sick time, holidays, etc. Explain any flexible work policies or procedures.
Socialization
- Be available to greet the employee on the first day.
- Introduce employee to others in the workplace.
- Introduce employee to his/her buddy.
- Take employee out to lunch.
Work Environment
- Give employee key(s) and building access card.
- Provide department or building-specific safety and emergency information.
- Take employee on a campus tour.
- Explain how to get additional supplies.
Technology Access and Related
- Provide information on setting up voicemail and computer.
FIRST WEEK
Schedule, Job Duties, and Expectations
- Give employee his/her initial assignment. (Make it something small and doable.)
- Debrief with employee after he/she attends initial meetings, attends training, and begins work on initial assignment. Also touch base quickly each day.
- Provide additional contextual information about the department and organization to increase understanding of the purpose, value add to MCC, goals, and initiatives.
- Explain the annual performance review and goal-setting process.
- Review the process related to the probationary period.
- Ensure employee has fully functioning computer and systems access and understands how to use them.